1.
INTRODUCTION
1.1
Introduction to CERN
The European
Organization for Nuclear Research (CERN) is an intergovernmental organization
with 20 Member States*. It has its seat in Geneva but straddles the
Swiss-French border. Its objective is to provide for collaboration
among European States in the field of high energy particle physics research
and to this end it designs, constructs and runs the necessary particle
accelerators and the associated experimental areas..
At present
more than 5000 physicists from research institutes world-wide use the CERN
installations for their experiments.
1.2
Introduction to the LHC Project
The Large Hadron
Collider (LHC) is the next accelerator being constructed on the CERN site.
The LHC machine will mainly accelerate and collide 7 TeV proton beams but
also heavier ions up to lead. It will be installed in the existing
27 km circumference tunnel, about 100 m underground, that previously housed
the Large Electron Positron Collider (LEP). The LHC design is based
on superconducting twin-aperture magnets which operate in a superfluid
helium bath at 1.9 K.
1.3 Subject
of this Technical Specification HELP
2. SCOPE
OF THE TENDER
2.1 Scope
of the supply HELP
2.2 Items
not included in the supply HELP
2.3
Items supplied by CERN
2.4
Long-term conditions HELP
3.
GENERAL CONDITIONS FOR TENDERING AND CONTRACTING HELP
Please
refer to the commercial documents for more complete information.
Tenders will only be considered
from firms having been selected as qualified bidders by CERN, as a result
of the Market Survey ref. xxxx. CERN reserves the right to disqualify
any bidder whose reply to this Market Survey is found to have been incorrect.
3.1 Tender
procedure
3.1.1
Pre-tender discussions - Bidders’ conference
HELP
The Bidder
is strongly encouraged to contact CERN and discuss details of this Technical
Specification before submitting a tender. In particular, CERN wishes
to ensure that no doubt exists as to the interpretation of this Technical
Specification.
All bidders will be invited to attend a bidders’ conference at CERN. One
week’s advance notification of such a conference will be given by CERN.
Bidders shall cover their own expenses incurred by attending this conference.
3.1.2
Alternative solutions
If the
Bidder finds that any part of this Technical Specification is difficult,
or costly to meet, he is free to propose an alternative solution, provided
that the deviations from this Technical Specification, together with the
reasons and advantages, are clearly indicated in the tender. Such
alternative solutions shall always be made in addition to a confirming
bid, which must comply fully with this Technical Specification.
CERN reserves the right to
accept or reject the proposed alternative solutions without justification.
3.1.3
Preliminary programme
The Bidder
shall propose a preliminary design and manufacturing schedule with the
tender, based on the specified CERN provisional delivery schedule.
3.1.4
Subcontractors
The Bidder
shall declare in his Tender any subcontractors whose services he intends
to use in the event of a Contract. Refer to the commercial documents
for more details. If awarded the Contract, the Bidder shall restrict himself
both to the subcontractors and the amount mentioned in the Tender.
If, for some reason, he wants to change any subcontractor, or the scope
of subcontracted work, or the amount subcontracted, he must obtain CERN’s
prior agreement in writing.
3.1.5
Technical Questionnaire
The Technical
Questionnaire attached to this Technical Specification shall be completely
filled in and returned with the Tender Form, otherwise the tender will
not be considered as complete and will be discarded.
3.1.6
Presentation of tender HELP
The Bidder may be required to make a formal presentation of his tender
at CERN at his own expense. He shall be ready to do so within a week
of notification.
3.1.7
Country of origin
Please
refer to the commercial documents for specific conditions concerning the
country of origin of the equipment or services to be supplied.
3.2 Contract
execution
3.2.1
Responsibility for design, components and performance HELP
The Contractor
shall be responsible for the correct performance of all items supplied,
irrespective of whether they have been chosen by the Contractor or suggested
by CERN. CERN's approval of the design and component choice does
not release the Contractor from his responsibilities in this respect.
CERN assumes
responsibility for the performance of items and sub-systems supplied by
CERN.
3.2.2
Contract follow-up
3.2.2.1 Contract engineer
The Contractor
shall assign an engineer to be responsible for the technical execution
of the Contract and its follow-up throughout the duration of the Contract.
3.2.2.2 Progress report
The Contractor
shall supply, within one month of notification of the Contract, a written
programme detailing the manufacturing and testing schedules. The
programme shall include preliminary dates for inspections and tests.
A written progress report shall be sent to CERN
every two months until completion of the Contract.
3.2.2.3
Design approval and production HELP
The detailed
design shall be submitted to CERN for approval within xxxx months after
notification of the contract. CERN will give its approval or refusal, in
writing, within four weeks. Component
ordering and equipment manufacture shall not start without CERN’s written
prior agreement.
The series
production shall be preceded by the production of two
pre-series units or xxxx prototypes. Production
of the series must not start before CERN has given its formal approval
of the pre-series or prototypes in writing.
Once the pre-series has been accepted CERN will give its written approval
for the pre-series to be included in the main series.
3.2.3 Deviations
from this Technical Specification
If, after
the Contract is placed, the Contractor discovers that he has misinterpreted
this Technical Specification, this will not be accepted as an excuse for
deviation from it and the Contractor shall deliver equipment in conformity
with this Technical Specification at no extra cost.
During execution of the Contract, all deviations proposed by the Contractor
from this Technical Specification, the Tender, or any other subsequent
contractual agreement, shall be submitted to CERN in writing. CERN
reserves the right to reject or accept such proposals without justification.
CERN reserves
the right to modify this Technical Specification during execution of the
Contract. The consequences of such modifications shall be mutually
agreed between CERN and the Contractor.
3.3 Factory
access
CERN and
its representatives shall have free access during normal working hours
to the manufacturing or assembly sites, including any subcontractor’s premises,
during the Contract period. The place of manufacture, as stated in
the Tender, may only be changed after written approval by CERN.
4.
TECHNICAL REQUIREMENTS HELP
4.1
General description
The superconducting pole of the LHC dipole is composed of an inner and
outer superconducting layer (drawings LHCMBPAA0003, LHCMBPAA0004, LHCMBPAB0003,
LHCMBPAB0004) which have a length of about 15 m. The layers are constituted
of a nearly flat cables, electrically insulated with polyimide tapes, having
the same width (15.1 mm) but different mid-thicknesses (1.9 mm and 1.48
mm for the inner and outer layer respectively) that are wound on a winding
mandrel. After winding, the layer is heated at temperatures close to 190
°C in a precise curing mold to trigger the bonding of the layer's turns.
After baking, the layer is removed from the curing mold and has the behavior
of a compact but not rigid compound which can be lifted and handled, always
with care, for the subsequent dipole manufacturing operations.
HELP
TO INSERT FIGURES
Figure 1:
Typical stress-strain curve for superconducting layers.
In a superconducting magnet,...........
This
machine is a frame-like type (see drawings LHCMB_TM0001 and LHCMB_TM0002)
and it is composed of two separate units: the measuring straight part unit
which measures the layer/pole straight part and..........
HELP
TO INSERT TABLES
4.2
Design criteria
4.3
Materials
4.4
Dimensions and tolerances
4.5
Performance
4.6
Safety
4.7
Operational conditions
4.8
Environmental conditions
4.9
Controls
4.10 Information
and documentation management HELP
4.10.1 Manufacturing
drawings
Manufacturing
drawings prepared by the Contractor for the execution of the Contract shall
comply with the procedure defined in Chapter 8 of the LHC QAP document
No LHC-PM-QA-306.00, "Drawing Process-External Drawings".
4.10.2
Planning and scheduling
Planning
and scheduling activities shall be performed according to the procedure
defined in the LHC QAP document No LHC-PM-QA-301.01, "Planning and Scheduling
Requirements for Institutes, Contractors and Suppliers".
4.10.3
Quality control records
All specified
tests and measurements carried out during all stages of production, from
raw material procurement up to delivery and installation, must be recorded
in specific files, collected in the MTF (Manufacturing and Test Folder),
according to the procedure defined in the LHC QAP document No LHC-PM-QA-309.00,
"Fabrication and Inspection of Purchased Equipment".
5. APPLICABLE
DOCUMENTS HELP
Please refer to the cover
letter or Instructions to Bidders for the complete list of enclosed documents
which form part of this Invitation to Tender.
Please note that the quality
assurance documents, CERN standards and Purchasing documents referred to
in this Technical Specification are on the enclosed CD-Rom entitled "CERN
Official Documents".
5.1 Standards
The following
additional standards are applicable for the execution of the Contract.
5.1.1 CERN
standards
CERN
Safety Code D2
Safety code for industrial pressure vessels and pressurised pipe lines
CERN
Safety Instructions IS 23
Criteria for the selection of electrical cables and equipment with respect
to
fire and radiation resistance
5.1.2
International standards
European
Union Directive 89/392/CEE (June 14.1989)
5.1.3
National Standards
CODAP
80
Construction des appareils de pression non sousmis à l'action de
la flamme
5.2 Other
references HELP
5.2.1
On-site work regulations
If work is to be carried out on the CERN site, attention is drawn to the
fact that CERN has specific rules concerning safety regulations applicable
to works of Contractors at CERN, access to and activities on the CERN site,
occupational health and safety on the Organization's site and special health
and safety matters.
5.2.2 Other
documents
6. QUALITY ASSURANCE PROVISIONS
HELP
The Contractor
must plan, establish, implement and adhere to a documented quality assurance
program that fulfils all the requirements described in this Technical Specification
and drawn up according to the Quality Assurance Plan for the LHC Project.
Please note that the quality
assurance documents, CERN standards and Purchasing documents referred to
in this Technical Specification are on the enclosed CD-Rom entitled "CERN
Official Documents".
The list
of relevant topics covered by the LHC Quality Assurance Plan, together
with the corresponding documents, is given in Table 1 below.
Table 1: LHC QAP topics and
documents
|
Topic
|
Document Title
|
Doc. Number
|
|
Policy and Organisation
|
Quality Assurance
Policy and Organisation |
LHC-PM-QA-100.00 |
|
Glossary, Acronyms,
Abbreviations |
LHC-PM-QA-203.00 |
|
Planning
|
Planning and
Scheduling Requirements for Institutes, Contractors and Suppliers |
LHC-PM-QA-301.01 |
|
Design
|
Quality Assurance
Categories |
LHC-PM-QA-201.00 |
|
|
Design Process
and Control |
LHC-PM-QA-307.00 |
|
Drawing Management
and Control |
LHC-PM-QA-305.00 |
| |
Drawing Process-External
Drawings |
LHC-PM-QA-306.00 |
|
Change Control
|
Configuration Management
- Change Process And Control |
LHC-PM-QA-304.00 |
|
Manufacturing and Inspection
|
Manufacturing
and Inspection of Equipment |
LHC-PM-QA-309.00 |
| |
Handling of
Non-conforming Equipment |
LHC-PM-QA-310.00 |
|
LHC Part Identification |
LHC-PM-QA-206.00 |
7. TESTS
HELP
7.1 Tests
to be carried out at the Contractor's premises HELP
CERN reserves
the right to be present, or to be represented by an organization of its
choice, to witness any tests carried out at the Contractor's or his subcontractors'
premises. The Contractor shall give at least 10 working days notice
of the proposed date of any such tests.
7.2 Tests
to be carried out at CERN HELP
8.
DELIVERY AND COMMISSIONING
8.1
Provisional delivery schedule HELP
The
Gantt Chart below shows the ...........
HELP TO INSERT MS PROJECT VIEWS
8.2
Packing and transport to CERN HELP
The Contractor is responsible
for the packing and, where included, the transport to CERN. He shall
ensure that the equipment is delivered to CERN without damage and any possible
deterioration in performance due to transport conditions.
8.3
Handling at CERN HELP
8.3.1
CERN supplied items and services
8.3.2
Contractor’s installations at CERN HELP
Please refer to section 5.2.1.
8.4
Commissioning
8.5
Acceptance and guarantee
Provisional
acceptance will be given by CERN only after all items have been delivered
in accordance with the conditions of the contract including documentation
referred to in this Technical Specification, all tests specified have been
successfully completed and all test or other certificates have been supplied
to CERN.
The guarantee
period is defined in the commercial documents.
8.6
Service HELP
8.6.1
Maintenance
The Contractor shall agree to perform all repairs
and/or design changes necessary to restore machine operation...........
8.6.2 On
site service
8.6.3 Training
The
Contractor must include in the supply the appropriate training of staff
designated by CERN - up to 4 people - during a one week period. The training
must be organized immediately after provisional acceptance............
9. CERN CONTACT
PERSONS
Persons
to be contacted for technical matters:
Persons to be contacted for
commercial matters:
Annex A: List of Drawings HELP
|
Drawing Number
|
Rev.
|
Title
|
| LHCMBPAA0003 |
AA
|
COLLARED
COILS ASSEMBLY - COIL INNER LAYER |
| LHCMBPAA0004 |
AB
|
COLLARED
COILS ASSEMBLY - COIL OUTER LAYER |
| LHCMBPAA0005 |
|
COLLARED
COILS ASSEMBLY - COIL ASSEMBLY |
Annex B: CD-ROM
"CERN Official Documents" HELP
Help and Instructions to Use the Template
See
the description of the styles and toolbar used in the template
Group Code BACK
Insert the division or group document number according to the rules
of your division/group. It should at least be filled in with the
division and group in the form LHC-MMS. The initials of the
author should also be added after the Group Code to enable easy identification.
For example: LHC-MMS/98-198/G09/fs. It is
updated using the macro Update Doc Numbers on the LHC Tech Spec
Toolbar.
EDMS No BACK
A magic number for the EDMS system. It is filled
by the Specification Committee secretariat. For details see "Three
easy steps for the submission of ...". It is updated using the
macro Update Doc Numbers on the LHC Tech Spec Toolbar.
LHC Project document No BACK
This document number has the following structure:
It should be completed in the following way:
-
Equipment code: An LHC item equipment code 1 to 5 digits or upper
case characters
-
Document type code: CI (for Contracting/Invitation to tender)
-
Number: A 4 digits number issued by the EDMS.
-
Attachment number: 00 (2 zeros)
It is updated using the macro Update Doc Numbers on the LHC Tech
Spec Toolbar.
IT Number BACK
The IT number has the following structure:
It is given by the SPL Division when the Invitation to Tender is registered
with them.
If the technical specification is used for a price inquiry, IT
is replaced by DO in the number (DO-0000/LHC/LHC).
It is updated using the macro Update Doc Numbers on the LHC
Tech Spec Toolbar.
Abstract BACK
The abstract should mention the planned delivery schedule defined as
a number of months or years counted from the notification of the Contract.
Give some idea of the total number or tonnage or size or magnitude.
Date BACK
Replace the month and year on the template by the current month and
year.
It is updated using the macro Update Doc Numbers on the LHC
Tech Spec Toolbar.
List of tables and list of figures BACK
Use the macro Insert List of Figures on the LHC Tech Spec Toolbar
to insert a list of figures if there are figures in your specification.
These lists are updated automatically by the macro Update Doc Numbers.
Terms and definitions BACK
This table lists the definitions necessary for the understanding of
certain terms used in the Technical Specification.
It should be completed with the abbreviations, acronyms etc. that are
used in the specification. Delete the terms that are included in the template
if they do not apply.
Subject of this Technical Specification
BACK
Write a brief overview of all relevant points and explain how the object
of this Technical Specification is related to the LHC Machine.
Forms of expression such as the following shall be used:
- specifies ... (the dimensions of..., a method of..., the characteristics
of...) “
- establishes ... ( a system for ..., general principles for ...) “
- gives guidelines for ...”
You may wish to refer to a site drawing. Follow the instructions
below.
Map of CERN site:
To insert
this map in a Word document do the following:
-
Place the mouse cursor on the link on the right >>MAPLHC.wmf<<,
press the right mouse button, click the menu Save link as, and save the
file in your favourite directory.
-
In the Word document, place the cursor where the illustration should go,
then Insert - Picture - From file, select the file you have saved above
- Insert.
Scope of the supply BACK
The scope shall define without ambiguity the subject and the aspect(s)
covered by the technical specification, thereby indicating the limits of
applicability. It shall not contain requirements.
The scope shall be succinct so that it can be used as a summary for
bibliographic purposes.
The scope shall be worded as a series of statements of fact:
-
The required supply is as follows:
-
....
Statements of applicability of the Technical Specification shall be introduced
by the following wordings:
“ This Technical Specification is applicable to ...”
You may need to refer to:
-
Design folder
-
Manufacturing folder
-
Firm's QAP
-
Raw material
-
Manufacture
-
Tooling
-
Tests
-
Documentation
-
Cleaning
-
Storage
-
Packing
-
Transport
-
Installation
-
Spares
-
Service
-
Guarantee
-
Samples
-
Witness samples
-
Qualifications
-
......
Items not included in the supplyBACK
List all items supplied by CERN or by another institutes or supplier.
Long-term conditions BACK
Occasionally you may wish to ask firms to keep tooling or manufacturing
resources for xx years after last delivery.
GENERAL CONDITIONS
FOR TENDERING AND CONTRACTING BACK
Have a look at the "Abstract
of the purchasing procedures" maintained by SPL
Pre-tender discussions (or Bidders’
conference) BACK
If there is not going to be a Bidders' Conference use the text in black
(the one in the Word template). It there is going to be a Bidders' Conference,
replace the text in black by the text in red in this example.
Presentation of Tender BACK
In many cases this will not be required or a visit to the Bidder's
premises will be preferable.
Responsibility for design, components
and performance BACK
Include the following paragraph if your specification contains any
parameters and/or dimensions that may change and are indicated in tables
and drawings by the letters T.B.C. (To Be Confirmed).
CERN reserves the right to make minor modifications
to this Technical Specification before placing the Contract. Parameters
and/or dimensions, which may change slightly, are clearly indicated in
the tables and in the attached drawings by the letters T.B.C. (To
Be
Confirmed)
just beside their actual nominal value. Unless clearly stated by
the Bidder in the tender document together with a justification, these
minor changes shall not affect the contractual price that shall remain
fixed.
Design approval and production BACK
Remove the second paragraph if there is no pre-series or prototype
production. Edit as necessary. You may wish to refer to a "production
readiness review".
Include the following sentence if applicable:
Once the pre-series has been
accepted CERN will give its written approval for the pre-series to be included
in the main series.
TECHNICAL REQUIREMENTS BACK
This chapter should contain:
-
all characteristics relevant to the aspect(s) of the product, process(es)
or services(s) covered by the technical specification, either explicitly
or by reference;
-
the required limiting values of quantifiable characteristics;
-
for each requirement, either a reference to the test method for determining
or verifying the values of the characteristic, or the test method itself
.
A clear distinction should be made between requirements, statements and
recommendations.
Contractual requirements concerning claims, guarantees , covering of
expenses, etc. should not be included.
The section titles should be edited as necessary.
The structure of the chapter may be adapted to suit
the particular requirements. However all the complete technical requirements
part should remain under chapter 4 to maintain the structure of chapters
identical in all specifications.
Remember, in general, the firm "shall" , but
CERN "will". Try to avoid "should".
How to insert a figure BACK
A short description of the procedure to insert illustrations is given
below:.
Inserting an illustration from a graphic application running on
PC's (CorelDraw, designer, PaintShop...)
1) In the graphic application, select and copy the
image (crtl-c)
2) In Word, place the cursor where the illustration
should go, then Edit - Paste special - Picture, de-select Float over
text, OK
Inserting an illustration from a file accessible from the PC
1) In Word, place the cursor where the illustration
should go, then Insert - Picture - From file, select the file - Insert
Inserting an illustration which is part of an engineering drawing
in CDD
1) See Saving
part of a drawing into a new file to prepare the file
2) In Word, place the cursor where the illustration
should go, then Insert - Picture - From file, select the file - Insert
Use the macro Insert Figure Caption to add a caption below
the figure
Do not forget to insert a List of Figures after the List of Tables.
See
how it is done.
How to insert an Excel table BACK
1) In Excel, select and copy the cells (crtl-c)
2) In Word, place the cursor where the table should
go, then Edit - Paste special - Picture, de-select Float over text,
OK
Use the macro Insert Table Caption to add a caption above
the table.
Note: Following the ISO/IEC Directives figure captions
are placed below figures, and table captions are placed above tables.
How to insert a MS Project Gantt Chart BACK
1) In Microsoft Project, display the Gantt Chart view.
Use the scroll bars at the bottom of the sheet and graph areas to adjust
the view.
2) Select the information you want to copy.
3) Click the Copy Picture button 
on the Standard toolbar.
4) In the Copy Picture dialog box, click to select
the For Screen option. Click OK.
5) In Word, place the cursor where the Gantt Chart
should go, then Edit - Paste special - Picture, de-select Float over
text, OK
Information and documentation management
BACK
This paragraph should contain the list of all documents and data that
the contractor will have to supply during the execution of the contract.
-
For paper documents the number of copies should be indicated.
-
For electronic (computer generated) documents, the application to use and
the file format should be indicated.
APPLICABLE DOCUMENTSBACK
Applicable documents are grouped in CERN Standards, International Standards
and National Standards. Documents that do not belong to one of these categories,
such as Codes of Practice, should be listed under 5.2 Other Documents.
You will need to provide copies of any documents that are not included
on the CD-Rom "CERN Official Documents", or are not widely distributed
international standards.
Other referencesBACK
If the contract does not require work on the CERN site, the section
On
site work regulations should be removed. The section Other
documents can be used to list documents that do not fit in the
Standards
category.
It should be removed if it is not used. If both On site work regulations
and
Other documents
are not used, the whole section
Other references
should be removed.
QUALITY ASSURANCE
PROVISIONS BACK
The list of documents found in the template is typical for a tender
involving engineering design as well as manufacturing and testing of material
and/or equipment. Depending on the scope of the tender, the Project
Engineer in charge of the Technical Specification has to decide which QA
documents are applicable to his specific case and edit the table accordingly.
Guidelines for the selection of QA documents:
In cases where the contractor is not required to carry out detailed
engineering design, the following QA documents should be removed from the
table:
| Quality Assurance Categories |
LHC-PM-QA-201.00 |
| Design Process and Control |
LHC-PM-QA-307.00 |
| Drawing Management and Control |
LHC-PM-QA-305.00 |
| Configuration Management - Change Process And Control |
LHC-PM-QA-304.00 |
The QA document Drawing Process-External Drawings LHC-PM-QA-306.00 is applicable
in all cases where the contractor is required to supply manufacturing drawings
based on a CERN or Institute design. It should be removed from the table
in cases where the tender does not involve the supply of any drawings.
To remove a row in the table, select the row and use Edit - Cut to delete
it.
The full set of LHC QAP documents can be seen here.
If you have have specific quality assurance requirements, you should
add a section 6.1 Specific quality assurance requirements where
they are described. An example is shown here:
6.1 Specific quality assurance requirements
The Contractor's quality assurance programme
shall use SPC methods and shall be implemented and maintained from the
beginning of production. Prior to the contract being signed, the Contractor
shall furthermore submit to CERN, for its approval, a detailed description
of the test procedures and the model test certificates which he proposes
to use. He shall submit the model test certificates for the strands and
the proposed strand map at least two weeks prior to the commencement of
the manufacturing of Cable 2. The Contractor shall document all chemical,
metallurgical, electrical, mechanical, dimensional and surface measurements
and shall keep the full documentation and samples at his facilities until
2008.
TESTS BACK
-
If you do not allow the Contractor to sub-contract important tests - state
this fact.
-
In exceptional circumstances, you may say that on request CERN can supply
possible sub-contractors' names for specific high technology tests.
-
Consider making a template for your test results that can be included in
the MTF.
For both the tests at the Contractor and the tests at CERN, points
7.1 and 7.2, the test methods and sampling methods (if applicable) should
be described.
TEST METHODS
-
Including all the instructions concerning the procedure for checking conformity
to stated technical requirements and for ensuring reproducibility of the
results.
-
The tests should be identified whether they are : type tests, routine tests,
reception tests and so on.
-
Instructions relating to test methods may be subdivided, where appropriate,
in the following order:
-
principle, materials, apparatus, preparation and preservation of test pieces,
procedure, expression of results (including method of calculation and precision),
test report.
SAMPLING
This should specify the conditions and methods of sampling, as
well as the method for the preservation of the sample(s). This element
generally appears in a table with the test methods.
Tests to be carried out at the Contractor's
premises BACK
Checklist:
-
List of tests and tests methods
-
Define who is responsible for doing the tests (CERN or the Contractor)
-
Specify who provides the test equipment
Tests to be carried out at CERNBACK
Checklist:
-
List of tests and tests methods
-
Define who is responsible for doing the tests (CERN or the Contractor)
-
Say that if the Contractor does not wish to be present he may send a representative
at his own expense.
Provisional delivery schedule BACK
Outline the delivery schedule in weeks/months from the placement of
the contract. Dates are given in the commercial papers.
Packing and transport to CERN
BACK
Handling at CERN
Specify all particular requirements and special conditions regarding
packing, maximum acceleration during transport and so on.
Clarify CERN supplied items and services.
Specify delivery to CERN, exact details concerning Meyrin or Prévessin
will be included in the commercial documents.
Service BACK
Clarify what is required under service. e.g.
-
Maintenance: define preventive maintenance, schedules, spare parts,
if on-site, if transport needed, manpower, etc.
-
On-site service: intervention time etc.
-
If software is included in the supply, what are the conditions concerning
upgrades etc.
Annexes BACK
Annexes where the content of the annex is part of the specification
document, such as a list of drawings or a short text, should be separated
by a page break.
Annexes that are references to separate documents may be listed on
the same page.
Annex A: List of drawings
You may wish to send drawings on a CD-Rom. In that case the CD-Rom
will contain:
1) copies of the drawings in HPGL format (exactly what is stored in
CDD and printed on paper copies)
2) a copy of the viewer on the CD so that the recipient sees exactly
what we see and print.
The recipient of the CD must be told that in case of doubt he should
refer to the paper copy (telling him it is the responsibility of the CERN
engineer or designer.
It is recommended that the drawings are listed with their revision index
to prevent confusion about which revision of the drawings is applicable.
A list of drawings, including drawing number, revision index and title
can be prepared automatically from CDD. See Preparing
a list of drawings
Annex B: CD-Rom BACK
The full list of contents of the CD-Rom "CERN Official Documents" can
be found here.
General Recommendations
General BACK
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Terminology
The term Bidder is used to address the firm in the first part
of the specification dealing with the tender (until the end of section3.1.7),
and the term Contractor is used in the second part (from section
3.2 till the end) dealing with the contract execution. Use of any other
term, such as supplier or manufacturer should be avoided.
In general, the firm "shall" , but CERN "will". Try to avoid "should".
Since the Technical Specification is mainly an engineering document,
it is preferable to be consistent throughout and use the abbreviations
for units in the text, e.g. 27 km tunnel, and not to intermittently, e.g.
in the Abstract and description, put 27 kilometres, although this is perfectly
correct English.
Use of capital letters
In both headings and text, capital letters are used for names of persons,
organisations, documents, but not events, e.g. bidders' conference.
Main headings (heading 1) are written completely with capitals. In
all other headings (heading 2 to 4) only the first letter is capital.
Glossary of standard terms (please follow convention for use
of capitals)
commercial documents (not tender documents)
Tender Form or Price Enquiry Form
Instructions to Bidders
list of firms
cover letter
Contract (>750 kCHF)
Order (<750 kCHF)
Conforming Bid
technical documents
Market Survey
Technical Description
Qualification Criteria
Technical Questionnaire
Invitation to Tender (refers to the complete set of all documents sent
to firms)
Technical Specification
Price Enquiry
Tender
The following words take a capital in certain cases, i.e. bidder (for
the
Bidder use capital B, for a
bidder or bidders in general use lower case b).
bidder
contractor (not supplier or manufacturer)
firm
consortium (applied to any bidder who is a combination or joint venture
of two or more firms
acting as partners, but not sub-contractors)
The main object of the specification should not have capitals in the
text, but can be defined with a
capital e.g. the instrumentation wires, hereafter referred to as the
"Wires".
For bullet lists there are two formats:
-
Capital first letter, mainly for sentences.
-
This is followed by a full stop.
and
-
lower case first letter, mainly for simple lists,
-
this is followed by a comma,
-
until the last one.
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