|This is an example of a Technical Description
for a Market Survey. It is based on the official LHC Market Survey
Technical Description template. It includes hints and guidelines on how
to prepare a Technical Description for a Market Survey.
The example is meant as a guide to the contents of a Technical Description and as a reminder of the points to consider when preparing a Market Survey. The chapters proposed in the template should be amended to suit individual cases.
The following conventions are used in this example:
A more compact version is also available for printing.
|Group Code: LHC-MMS/98-198/G09/fs HELP|
|EDMS No.: 101615 HELP|
|LHC Project document No.: LHC-Q-CS-0088.00 HELP|
The Large Hadron Collider Project MS-6677/LHC/LHC HELP
Technical Description for the
Industrial Control System for LHC Cryogenics
This Market Survey will be
followed by an Invitation to Tender in XXXX months and delivery is foreseen
to be completed by XXXX.
February 1999 HELP
1.1 Introduction to CERN
The Large Hadron Collider (LHC) is the next accelerator being constructed on the CERN site. The LHC machine will mainly accelerate and collide 7 TeV proton beams but also heavier ions up to lead. It will be installed in the existing 27 km circumference tunnel, about 100 m underground, that previously housed the Large Electron Positron Collider (LEP). The LHC design is based on superconducting twin-aperture magnets which operate in a superfluid helium bath at 1.9 K.
1.3 Introduction to XXXX HELP
2. SCOPE OF THE MARKET SURVEY HELP
The aim of this Market Survey is to identify potential bidders for the supply of the hardware and the software for the cryogenics control system of LHC.
Only firms retained by CERN after analysis of their reply to this Market Survey will be consulted for the forthcoming Invitation to Tender.
The selection criteria under which firms will be assessed are defined in the document entitled "Qualification Criteria", and in the appended document "Selection and Adjudication Criteria for Supply (Service) Contracts".
3. TECHNICAL DESCRIPTION OF THE SUPPLY HELP
For supervision and monitoring five local control rooms at Points 1.8,
2, 4, 6, 8 and a central control room will be available.
HELP TO INSERT FIGURES
Figure 1: General layout of LHC Cryogenics
Table1 presents the number of channels and control loops for a 3.3 km sector. HELP TO INSERT TABLES
Table 1 Channel repartition for the machine cells and distribution line
Operators must be able to control the LHC cryogenic system from a local and/or the central control room in parallel with the same capabilities.
The supervision system shall
have at least the following features:
The control hardware for the entire LHC cryogenics control system in conformity
with the proposed hierarchical architecture as defined in Section 3 of
software needed to operate the cryogenic system:
In English or French :
The Invitation to Tender is expected to be sent out to retained bidders in May 1999.
The first control hardware is expected to be delivered to CERN by March 2000. The deliveries will continue until October 2004 concurrently with the cryogenic equipment delivery.
The adapted software for the customized environment, if necessary, must be ready by December 1999. The first application software shall be delivered to CERN by March 2000 and then concurrently with the control hardware delivery.
6. CERN CONTACT PERSONS
to be contacted for technical matters:
Persons to be contacted for commercial matters:
A List of Drawings HELP
Group Code BACK
Insert the division or group document number according to the rules of your division/group. It should at least be filled in with the division and group in the form LHC-MMS. The initials of the author should also be added after the Group Code to enable easy identification. For example: LHC-MMS/98-198/G09/fs. Use Update Doc No on the toolbar to update this number.
EDMS No BACK
A magic number for the EDMS system. It is filled by the Specification Committee secretariat. For details see "Three easy steps for the submission of ...".Use Update Doc No on the toolbar to update this number
LHC Project document No
This document number has the following structure:
It should be completed in the following way:
MS Number BACK
The MS number has the following structure:
It is given by the SPL Division when the Market Survey is registered with them.
Use Update Doc No on the toolbar to update this number throughout all the document (cover page and headers)
Replace the month and year on the template by the current month and year .
Use Update Doc No on the toolbar to update this date on the cover page.
Introduction to XXXX BACK
This is optional. Add any additional information that you feel is necessary. Be brief!
SCOPE OF THE MARKET SURVEY BACK
Replace XXXX by the actual scope of this Market Survey. Complete and amend the text as necessary.
Take care to alter the name of the document "Selection and Adjudication Criteria for Supply (Service) Contracts" so that it applies to your Market Survey.
If applicable, state what equipment and/or services are supplied by CERN or a third party, i.e. what is NOT included in the supply.
TECHNICAL DESCRIPTION OF THE SUPPLYBACK
The structure of this chapter should be adapted to suit the particular Market Survey.
How to Insert a Figure BACK
A short description of the procedure to insert illustrations is given below:.
Inserting an illustration from a graphic application running on PC's (CorelDraw, designer, PaintShop...)
1) In the graphic application, select and copy the image (crtl-c)
2) In Word, place the cursor where the illustration should go, then Edit - Paste special - Picture, de-select Float over text, OK
Inserting an illustration from a file accessible from the PC
1) In Word, place the cursor where the illustration should go, then Insert - Picture - From file, select the file - Insert
Inserting an illustration which is part of an engineering drawing in CDD
1) See Saving part of a drawing into a new file to prepare the file
2) In Word, place the cursor where the illustration should go, then Insert - Picture - From file, select the file - Insert
How to Insert an Excel Table BACK
1) In Excel, select and copy the cells (crtl-c)
2) In Word, place the cursor where the table should go, then Edit - Paste special - Picture, de-select Float over text, OK
SCOPE OF THE SUPPLYBACK
Describe all the items that will have to be supplied, including hardware, software, documentation, training manuals and so on.
List all the technical annexes that are sent with the Market Survey, such as engineering drawings, specific procedures and so on.
List of drawings BACK
It is recommended that the drawings are listed with their revision index to prevent confusion about which revision of the drawings is applicable.
A list of drawings, including drawing number, revision index and title can be prepared automatically from CDD. See Preparing a list of drawings
In general, the firm "shall" , but CERN "will". Try to avoid "should".
Use of capital letters
In both headings and text, capital letters are used for names of persons, organisations, documents, but not events, e.g. bidders' conference.
Main headings (heading 1) are written completely with capitals. In all other headings (heading 2 to 4) only the first letter is capital.
Glossary of standard terms (please follow convention for use of capitals)
commercial documents (not tender documents)
Tender Form or Price Enquiry Form
Instructions to Bidders
list of firms
Contract (>750 kCHF)
Order (<750 kCHF)
Invitation to Tender (refers to the complete set of all documents sent to firms)
The following words take a capital in certain cases, i.e. bidder (for
Bidder use capital B, for a bidder or bidders in general use lower
contractor (not supplier or manufacturer)
consortium (applied to any bidder who is a combination or joint venture of two or more firms acting as partners, but not sub-contractors)
The main object of the specification should not have capitals in the text, but can be defined with a capital e.g. the instrumentation wires, hereafter referred to as the "Wires".
For bullet lists there are two formats:
Some things to remember to do when the Specification is ready: BACK TO TOP
easy steps for the submission of LHC Market Surveys and Calls
for Tender (html)
Styles to be used for the LHC Technical Specification (html)
Digest of ISO/IEC Directives Part 3 "Rules for the structure and drafting of International Standards" (pdf)
Abstract of the purchasing procedures (html)
List and Summaries of TIS Safety Documents” TIS/DI 97-46 (html)
LHC Quality Assurance Plan documents (html)
Preparing a list of drawings (html)
Saving part of a drawing into a new file (html)